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The following forms are used to authorise destruction and transfer of state records.
This application is to be completed when transferring scheduled records to TAHO and when making recommendations for the disposal of unscheduled records. Instructions for completing the application are contained within the workbook in a worksheet titled 'Instructions'.
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Note: Before completing the above forms, employees should be familiar with the TAHO disposal procedures. Namely, Recordkeeping Advice No. 9, Disposal of Scheduled Records provides information on the procedures for the disposal of scheduled records. Recordkeeping Advice No. 10, Disposal of Unscheduled Records provides information on the procedures for the disposal of unscheduled records.
To maintain a "Register of Records Destroyed" is central to the accountability of agencies. The register should only be used to list scheduled records. Unscheduled records will be covered by a destruction Authority issued by the State Archivist. The Register must be clearly identified as the Register of Records Destroyed (under Section 20(2)(b) of the Archives Act 1983) and should include the name of the agency.
Agencies may construct the Register of Records Destroyed to accommodate internal procedures for the disposal of records, however, the register must include the information detailed in Recordkeeping Advice No. 9, Disposal of Scheduled Records.
This is a template for the layout of a standard TAHO disposal schedule which can be used by agencies for the initial development of a draft schedule for submission to TAHO.