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PART 7

Miscellaneous series

THIS part of the Record Group is the result of the collection together of all those series which, though they bear evident relationships with series elsewhere classified and described, could not be grouped with those records. The fact that any series has been included in this Part should not be taken as an indication of relatively slight research value, for some are of considerable importance.

COPIES OF COMMISSIONS, PRECEPTS, WARRANTS, ETC. ISSUED 1 January 1824 - 23 April 1834 1 vol. 2.5 cm.

CSO64

This is a letterbook of copies of the legal documents issued under the Lieutenant-Governor's authority and not normally published in the Gazette; they include commissions of appointment, bonds for the due discharge of official duties involving the handling of public money, precepts appointing jurymen, warrants of appointment, licences (e.g., to publish newspapers or to distil spirits); also Royal Commissions for the appointment of high officers (e.g., Attorney-General, Crown Solicitor). Occasionally a file registration number (from CSO1) is quoted, but there is no index.

COPIES OF GOVERNMENT ORDERS AND OTHER INSTRUMENTS SETTING UP COMMITTEES OF ENQUIRY, WITH REPORTS AND ASSOCIATED PAPERS 9 May 1826 - 10 April 1829 - 1 vol. 2.5 cm.

CSO65

The system of setting up boards and committees for general and particular purposes was well developed during Lieutenant-Governor Arthur's period and continued by his successors. The papers in this volume follow a fairly regular pattern; a copy of the document setting up the board or committee; papers considered by the body or relating to its proceedings; and a copy of its report. After October 1828 the reports are omitted, but file references to CSO1 are given, as they are in most other cases. Examples coming under the consideration of these boards are: the issue of clothing and bedding from the public stores; the misconduct of a surgeon-superintendent of a convict ship; New Norfolk as an alternative site for the capital; abuses or improvements in administration; Government printing; trading by ticket-of-leave holders. The volume has its own index to subjects of enquiry, with sub-entries.

COPY OF ITINERARY OF LIEUTENANT-GOVERNOR ARTHUR DURING THE CAMPAIGN AGAINST THE ABORIGINES 1830 1 folder 2 mm.

CSO66

This document is headed "Lieutenant-Governor's route" and gives the day, date and the locality to be visited by the Lieutenant-Governor on that day.

COPY OF THE KORAN 1 vol. 5 cm.

CSO67

This copy of the Koran was sent by the Chief Secretary of Fort St George to the Colonial Secretary on 13 July 1832, for use in administering oaths to Moslems; it contains the Chief Secretary's covering letter, and two "memoranda of the manner in which oaths are administered to Hindoos and Mussulmans under this Presidency".


COPIES OF CLEARANCES ISSUED TO SHIPS LEAVING HOBART 17 July 1823 - 19 April 1828 1 vol. 2.5 cm.

CSO63

These are fairly rough copies, perhaps even drafts entered into a letterbook, of the certificates of clearance which it was the duty of the Colonial Secretary (in practice, his Chief Clerk) to compile before the departure of any vessel. The chief purpose of the preparatory investigation was to ensure that no convicts might escape on out-going vessels, but the information recorded in the process is of importance in other connections. Details given are: name of ship, tonnage, master, destination, date of clearance, date of sailing, names of crew, names and descriptions of passengers; and finally a statement of the fees payable by the ships' owners. This is the second volume of a series, but not the last; notes in various places indicate that another series of volumes (known as "A", "B" etc.) existed in which the details were entered more regularly. This volume has its own index to ships.

PORT OFFICER'S REPORTS OF SHIPS' ARRIVALS AT HOBART 4 September 1834 - 6 June 1847 17 vols. 46 cm.

CSO92

Originally arranged alphabetically by name of ship, these reports were bound chronologically by date of arrival in 1957. They are written on a printed form and regularly give: name of ship, master, whence, date of sailing, state of health on arrival, owners, tons, guns, port of registry, build, number of crew, number of convicts (if any), cargo, agent, and details of the circumstances during boarding in Hobart. The space devoted to passengers distinguishes between cabin and steerage, and lists them in detail. This series in part duplicates a series in the records of the Hobart Marine Board, which is held in the Archives Office from 1829 onwards (MB2/39).

PORT OFFICER'S DUPLICATE REPORTS OF SHIPS' ARRIVALS AT HOBART 8 January 1842 - 10 December 1844 5 vols. 15 cm.

CSO93

This series in part duplicates CSO92; like the latter, these reports were originally arranged alphabetically by name of ship, but were bound into chronological order in 1957. They are far from being as complete as CSO92.

SHIPS' MASTERS' RECEIPTS FOR CARGOES LOADED AT TASMAN'S PENINSULA 17 June 1835 - 25 March 1837 1 vol. 2.5 cm.

CSO68

The principal cargo loaded by colonial vessels plying between Hobart and Tasman's Peninsula was coal, and most of these receipts, which were transmitted to the Colonial Secretary from Tasman's Peninsula independently of the cargo, relate to coal intended for public service; there were, however, some cargoes of timber. Similar receipts are to be found in CSO48.


MISCELLANEOUS CORRESPONDENCE RECORDS, REPORTS AND RETURNS RELATING TO SHIPPING 26 June 1835 - 5 August 1851 1 folder 2 mm.

CSO94

This small collection of miscellaneous papers comprises bills of lading supplied by ships' masters; Port Officer's certificates as to passengers leaving the Colony; and Launceston Harbour Master's reports as to the vessels in port, arriving and departing.

GEORGE TOWN PORT OFFICER'S SEMI-WEEKLY REPORTS 21 October 1837 - 31 May 1847 1 bundle 7 cm.

CSO95

These reports list passengers on all ships arriving in the port, as well as departures; they take a fairly regular form, sometimes printed and at others manuscript. The normal details given are: name of ship, tonnage, master, whence or destination, nominal list of passengers. The series is not complete.

NOTIFICATIONS FROM THE COLLECTOR OF CUSTOMS OF AUTHORITIES GRANTED TO SHIPS TO CLEAR THE PORT OF HOBART 17 August 1839 - 8 February 1847 - 1 bundle 2.5 cm.

CSO96

These records are all a simple form addressed to the Colonial Secretary indicating that notice has been given to a certain ship, whose master is so and so, to clear for such and such a port at the Custom House.

INDEX TO APPLICANTS FOR ASSISTANCE UNDER THE CHURCH EXTENSION ACT c.1837 - 1 vol. 2.5 cm.

CSO69

This index refers to some register now missing, into which was copied the names of individuals subscribing themselves to requisitions to the Lieutenant-Governor in accordance with S. 1 of the Act 1 Vict. No. 16. This provided, inter alia, that whenever the Government was satisfied that #300 had been raised by subscription for the erection of a church and that two hundred free adults (if in Hobart or Launceston) or eighty free adults (if in the country) had subscribed themselves to a declaration that they would attend church, the Government would contribute a subsidy equal to the amount raised; the Government would also help with the minister's stipend or with the cost of his dwelling. Many of the original declarations are to be found in CSO5/194/4646. This index gives name of signatory, parish, type of application (e.g., minister's salary, church, minister's dwelling, etc.), and page number of the missing register.

DRAFT CERTIFICATES TO MASTERS AND SURGEONS-SUPERINTENDENT OF CONVICT SHIPS 1837 - 1845 2 vols. 7 cm.

CSO71

This series is closely related to CSO91; though each type of document will not be found for every convict ship represented here, the following are the principal papers: a certificate to the Surgeon-Superintendent, stating that he landed on a certain date so many convicts in such a state of health, that he has submitted his journal to the Lieutenant-Governor, giving a statement of his conduct, adding any special remarks, such as a shortage of water during
the voyage, and stating whether he has the Lieutenant-Governor's permission to leave the Colony; a certificate to the Master, stating that on a certain date he landed so many convicts in such a state of health, giving particulars of the military guard, stating whether he has delivered his log for inspection and otherwise complied with the conditions of the charter party, and adding any remarks on special circumstances of the voyage; a report by the Colony's Principal Medical Officer on the state of the ship; a return of the military guard, giving number of officers, of men, of women and children, and remarks, such as the birth of children during the voyage; a report by the Port Officer on his inspection of the ship; a letter from the Assistant Commissary-General as to whether the ship will be cleared by the Commissariat and, if so, that the Master will be given a certificate that his ship has been detained on public service; a statement from the Principal Superintendent of Convicts of the amounts of money taken from the convicts and deposited for them in the Savings Bank. All convict ships arriving from Europe during this period are not represented here, but the exceptions are few. Some papers relate to intercolonial transportation. The documents are arranged roughly alphabetically according to the name of the ship.

MONTHLY RETURNS OF THE MILITARY ESTABLISHMENT February 1837 - December 1839 2 vols. 5 cm.

CSO72

Forms, either printed or manuscript, of the following kinds are bound in these volumes: returns of General and Staff officers, with name and rank, names and ranks of aides-de-camp, names and ranks of Majors of Brigade; returns of other staff officers, with nature of appointment, names and ranks, regiments and stations; returns of officers belonging to corps; returns of sergeants, trumpeters, drummers, farriers and rank and file, with numbers by rank; returns of the distribution of troops, with station, C.O. at each station, regiment and effective strength; returns of the numbers of soldiers employed as servants to General and Staff officers, with names and ranks, nature of appointment, number of soldiers employed by each officer; return of the General Orders received from England and New South Wales, with date and purport; returns of officers on leave, and returns of deaths.

CORRESPONDENCE FROM THE PRINCIPAL SUPERINTENDENT OF CONVICTS 15 March 1838 - 7 July 1841 - 1 vol. 5 cm.

CSO73

The Principal Superintendent's particular responsibility was the control of convicts in the immediate employment of the Government and of those under restraint; but he also had the general direction of convict assignment, and convicts' memorials praying for indulgences were directed through him, and the Lieutenant-Governor's decision was conveyed by him. The bulk of this correspondence relates to the granting of indulgences to convicts. There are weekly reports to the Colonial Secretary informing him of the Lieutenant-Governor's approval of tickets-of-leave, etc.; certificates of good behaviour for the information of the Lieutenant-Governor; lists of convicts recommended; covering letters for free or conditional pardons for the Lieutenant-Governor's signature. The records are not bound in order, and are not registered. There is no index.


AFFIDAVITS AND DECLARATIONS MADE BY PRIVATE PARTIES WISHING TO BE MARRIED BY LICENCE, AND ASSOCIATED PAPERS 3 January - 18 October 1838 - 1 vol. 2.5 cm.

CSO74

This is a continuation of the records bound in CSO1/6 - 7/100 (1823-36), and there is probably a missing volume to cover the year 1837; after November 1838, however, the Act 2 Vict. No. 7 superseded the Colonial Secretary's functions as to marriage by the creation of registrars.

These records consist of printed forms; firstly there is an affidavit filled in separately by each party, certifying that he or she has declared or made oath before a Justice of the Peace that he or she is under/over the age of twenty one, is free and unmarried and that no lawful impediment exists to his or her marriage according to the rites and ceremonies of the United Church of England and Ireland. If under twenty one the consent of the parent or guardian is given. Secondly there is a memorandum to the Colonial Secretary asking for a licence to marry without the publication of banns. The documents are bound in reverse chronological order, and an index has been compiled both for this volume and for the affidavits of 1823-36.

RETURNS OF ASSETS AND LIABILITIES OF THE TRADING BANKS November 1839 - January 1847 2 vols. 5 cm.

CSO75

Until May 1840, the returns of this series consist of reports by the Colonial Treasurer on the state of the financial resources of the Bank of Van Diemen's Land, such reports resulting from the agreement between the Government and the Bank that if public moneys were deposited in the latter the Government should have the right to inspect. These reports list the resources of the Bank under various categories of currency, e.g., Spanish dollars, British gold, British silver, Treasury bills, etc. From 12 May the banks made their own returns in the form of a balance sheet itemised by the types of credits and debits. After November 1841 the returns were made in accordance with S. 22 of the Act 5 Vict. No. 17, which demanded quarterly returns; they continue to be monthly, however, until June 1842. The banks represented are: Derwent, Commercial, Bank of Australasia, Union Bank of Australia, Bank of Van Diemen's Land and Colonial; their branches are also represented. There are also various items of correspondence, such as covering letters from bank managers explaining particular items, circulars calling for the returns, correspondence concerning the arrangement whereby the Commissariat deposited public money with the banks.

CORRESPONDENCE RECORDS RELATING TO CONVICT MATTERS 28 March 1839 - 14 September 1841 1 vol. 2.5 cm

CSO76

It is not clear why these papers were separated from the general correspondence of the period (cf. CSO5, CSO8, CSO11, CSO16 and CSO22) the registration numbers of which many of them bear; probably, however, it was because they were needed together in some transaction, for most of them relate to matters arising from the change in convict administration from the assignment to the probation system (1841-42). For example, there are papers on the segregation of probation convicts from those under the old system and on corresponding measures to keep their records distinct; correspondence on the discontinuance of the Assignment Board and on the
duties then to be performed by the Principal Superintendent of Convicts; applications from local authorities for probation parties; papers relating to convict finance, victualling, accommodation and to the movement of military guards. On pp. 181-3 there is a list of file references to correspondence in CSO5 on the subject of the probation system. There is no index.

POSTMASTER-GENERAL'S MEMORANDA RELATING TO THE CLOSING TIME FOR MAILS 28 January 1840 - 15 June 1844 1 bundle 2 mm.

CSO97

In general these are printed forms indicating briefly to the Colonial Secretary that mail for a certain place by a certain ship will close on a certain day at such and such a time.

BRITISH AND COLONIAL PARLIAMENTARY PAPERS ON CONVICT DISCIPLINE 1842-44 - 1 vol. 1 cm.

CSO77

The main part of this volume consists of a series of printed despatches and British inter-departmental correspondence. There are Lord Stanley's despatches to Sir John Franklin of 25 November 1842 (2) and of 12 December 1842, and letters between the Colonial Office, the Home Office and the Treasury from 21 November 1842 to 18 March 1843. Also there is a colonially printed copy of Lord Stanley's despatch to Sir John Eardley Eardley-Wilmot of 31 August 1844.

COPIES OF CORRESPONDENCE CONVEYING AUTHORITIES FOR APPOINTMENTS, REMOVALS, SALARIES AND EXPENSES 30 January 1847 - 10 August 1857 - 1 vol. 2 cm.

CSO78

This was contemporarily known as the "Authority Book", and into it was copied inward correspondence, internal memoranda and outward correspondence relating to the subjects indicated in the title, as well as on other matters requiring the Colonial Secretary's or Lieutenant-Governor's sanction. For example, there are papers on such subjects as the sale of stock, the swearing-in of persons to perform certain duties, travelling expenses, etc. The subjects almost entirely come under the Police Department. There is a register giving the number of the authority, the date, the subject, and a page reference. Many entries quote file references to correspondence in CSO24.

REGISTER OF DESPATCHES FROM THE SECRETARY OF STATE FOR THE COLONIES 1 April 1847 - 6 February 1858 1 vol. 2 cm.

CSO79

This is a rough transmission register recording the movement of those despatches which were sent from Government House to the Colonial Secretary for his information and action. The tabulation of the main part gives the number of despatch, date of writing and subject. After 9 October 1857 there are columns added for date of receipt and date of return (i.e., to Government House).


REGISTER OF APPLICANTS FOR SITUATIONS IN THE PUBLIC SERVICE 1850 - c.1858 - 2 vols 2 cm.

CSO80

Until 1852 the tabulations in this register are: name of applicant; nature of employment applied for; by whom introduced or recommended; remarks (previous appointments, qualifications, previous salaries). In 1852 these headings change to: number of application, name, residence, nature of situation wanted, date of application, when acknowledged and to what effect, recommendations and remarks. After December 1852 the register is subdivided (by thumb-cuts) according to the nature of the situation sought: Artillery Corps, Anything, Clerkships, Customs, Goldfields, Immigration Agents, Local Appointments, Marine, Police, Promotions, Overseers, Survey Department, Council Clerks, Registrars, etc.

VISITOR'S BOOK OF THE OYSTER COVE ABORIGINAL ESTABLISHMENT 27 July 1855 - 3 August 1869 1 vol. 2 cm.

CSO89

This volume contains reports by the Surgeon and the Visiting Magistrate on the condition of the Establishment and the health of the aborigines.

OFFICE OF THE ACCOUNTANT OF STORES GENERAL LETTERBOOK 9 June 1840 - 23 December 1843 1 vol. 2.5 cm.

CSO82

The Accountant of Stores was responsible for the ordering, payment, and general administration of those Government Stores supplied through the Colonial Secretary's Office. Such articles included: stationery, clothing for inmates of Government institutions, and food. The letters which were copied into this volume concern tenders, contracts, payment, transport and specifications. There is an index of addressees, with subentries for subjects.

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