How to cite our resources

​When you reproduce or refer to material held in the Tasmanian Archive and Heritage Office, you must make sure people can find the original item if needed. Here are guidelines for accurately citing our materials.

When publishing or broadcasting material held in our collections, please request permission.​

How to cite library items

A citation for a published item should include
  • Creator /Artist/Author/Composer/ Photographer (where known)
  • Title
  • Place and date of publication
Example - Vaux, James Hardy, Memoirs of James Hardy Vaux, (London: Printed by W. Clowes, 1819).

How to cite items from special collections

If an item is from one of the following special collections, the name of the collection needs to be included in your citation.
Our special collections are: 
  • W L Crowther Library, Tasmanian Archive and Heritage Office 
  • Allport Library and Museum of Fine Arts, Tasmanian Archive and Heritage Office (abbreviation ALMFA, TAHO) 
  • Launceston Local Studies Collection, Tasmanian Archive and Heritage Office (abbreviation LLSC, TAHO)

Example - Dulcote, Alfred, E-MIGRATION or A Flight of fair game, lithograph, Allport Library and Museum of Fine Arts, Tasmania Archive and Heritage Office 

How to cite part of a record

Example - Beattie, J. W, Capt. William Langdon, Members of the Parliament of Tasmania [photograph album] no 56, Hobart [19--] 

How to cite an unpublished item (non-archival)

Include:
  • Creator
  • Title
  • Type of non-published item in square parentheses, such as thesis, conference paper, poster, working paper, album (etc.) 
  • Year
Example – Holloway, John Frances. William Legrand a study [thesis], Queensland, 2010

How to cite state archives

When citing archival records, you need to include:
  • An abbreviated name of the institution holding the record 
  • The item number 

Example - TAHO: HSD62/1/4

When creating a reference list, bibliography or footnotes you will need to include: 

  • The full name of the institution holding the record 
  • The name of the agency or person who created the record
  • The series title 
  • The item title and date range 
Example - Tasmanian Archive and Heritage Office: Devon Public Hospital; Admission Registers, HSD62/1/4 1939-1943
You will find the details you need for both formats by doing a series search.  

How to cite state archives with additional conditions

You may need to acknowledge the donor of the records. You can find details of what you need to include under How to Use Series on the Series Details page.

When citing archival records with additional conditions, you need to add an acknowledgement:
Example - TAHO: Jack Thwaites Collection; NS3251/1/23

When creating a reference list, bibliography or footnotes for items with additional conditions you need to add an acknowledgement:
Example - Tasmanian Archive and Heritage Office: Jack Thwaites Collection; Photograph Central Highlands Cradle Valley Winter Ranger NS3251/1/23, 1955

How to cite eHeritage database items

LINC Tasmania hosts the eHeritage database, but does not hold the associated material. 
Include:
  • Creator 
  • Title
  • Type of record in square brackets
  • Year
  • Date accessed
  • URL
Example - Tasmanian Family History Society Inc. Huon Branch, Headstone of Stephen Brian Clifford, [gravestone reference], 03/06/2107, <http://eheritage.statelibrary.tas.gov.au/resources/detailbc3e.html?ID=HUFH_05456

Information from other organisations

For further information on citing archival records please refer to
NAA, Citing archival records – Fact Sheet 7
For further information on citing non-archival references please refer to
The Chicago Manual of Style, 15th ed., Chicago: University of Chicago Press, 2003 
Available at the Hobart Reading Room: Ref 808.027 
The Chicago Manual of Style can also be accessed online at: http://www.chicagomanualofstyle.org/home.html 

Writers + Publishers

Submit a permission form if you are using LINC Tasmania images in your publication.